Stone Group - Providing digital transformation solutions to organisations across the UK.

Background

A research-active institution, Portsmouth teaches over 22,000 students, including 3,000 international students. It was again ranked amongst the top 400 universities in the world in the Times Higher Education World University Rankings published in 2013. The independent rankings place Portsmouth in the top two per cent of universities worldwide and among the best in Europe.

Solution

Having worked with Stone Group for many years and as part of the University’s sustainability focus, Stone Group was asked to demonstrate its recycling capabilities with a view to provide a data wiping and recycling service. Stone Group operates its own in-house recycling and refurbishment facility, fully licensed by the Environment Agency, and is ADISA certified to distinction level against the enhanced ADISA ITAD Standard – the only hardware manufacturer globally to have achieved this exclusive status. Alongside this, every device that goes into Stone Group’s facility is fully managed to the ISO 27001 standard and has its data completely wiped in accordance with Impact Level (IL) 3 and Blancco regulations, for which it is a Blancco Gold Partner.

Having previously won a desktop tender to replace outdated IT equipment and, after a six month tender process, the University awarded Stone Group a recycling contract. With the help of Stone Group, Portsmouth now receives an efficient and secure door-to-door recycling service that not only meets its carbon reduction needs, but echoes its own zero landfill policy within its recycling and waste management scheme.

In addition to a regular data wiping and recycling service, the University was keen to provide its staff, students and friends of the University with the opportunity to purchase redundant kit.

Staff in many organisations tend to have the connotation that the old IT kit should be made available to them once the company decides to invest in new IT equipment. But due to data security regulations, many organisations do not allow this to happen in fear that data will be leaked into the public domain and with ill-informed expectations that the associated costs of refurbishment will be too high.

In order to enable the University to sell the recycled IT equipment, Stone Group created a bespoke version of its e-commerce portal, known as Encore, available only to the University’s registered users, offering the equipment for sale at 30 per cent less than market resale value. Once the sensitive data has been securely disposed of, using industry leading data erasure software from Blancco, devices are restored to factory settings and uploaded to the portal for a set period of 30 days. Stone Group is Blancco accredited to HMG IA 5 and holds both ADISA and ISO 27001 certifications, ensuring the data wiping/destruction methods employed are suitable for the classification of data and media type.

The scheme is also offered to local schools with little budget but in need of newer technology. To ensure only students and staff of the University are benefiting from the service, each must have a university IP address to register.

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