People Operations Administrator
Stone Technologies Limited, a Converge company, is an innovative, highly accredited market leading technology provider with high employee engagement working to a clear set of values with sustainability central to its activities.
Everyone is welcome at Stone and will always be supported in their career with us. We encourage our people to bring their authentic selves to work and we will always ensure everyone here has an equal opportunity to reach their full potential.
At Stone we support employees and embrace diversity. This goes beyond policies and procedures to nurturing a culture of inclusivity and engagement. From comprehensive training programmes including apprenticeships, to volunteer days and community engagement, we support every employee.
Built around sustainable business methods, dedication to our customers, delivering the best possible service, believing in our people, always working with integrity and continuously innovating ourselves, we understand that taking inclusion & diversity seriously as an organisation is imperative to ensure we live up to our values.
Do you have a passion for working with People and HR? Are you detail orientated? Do you have the drive to succeed? Are you looking to work in a fast-paced environment? Do you want to be part of a growing award-winning technology company?
We are seeking a People Operations Administrator to join our People Operations team.
We are looking for someone to provide a highly confidential administrative support to the People Operations team ensuring that all People Operations service standards are adhered to. Whilst ensuring continuous improvement and efficiency of processes.
Key tasks will involve:
• Provide efficient business focused People Operations administration and support service; working collaboratively to ensure the smooth running of all People Operations policies, procedures and systems.
• • Daily maintenance of People Operations Systems, following required process and offering continuous improvement suggestions.
• Making and receiving telephone calls and emails, taking and passing on appropriate messages accurately.
• Maintain an effective and confidential electronic filing/information retrieval system and ensuring that filing is completed daily.
• Maintain People Operations management systems and regularly update ensuring relevant data is kept and is quality checked for accuracy and legal compliance.
• • Become familiar with standard reports in the people operations system. Produce and validate reports upon request to deadlines as required.
• • Typing to a high standard, preparation of draft agendas, taking formal minutes including investigation interview notes, production of training material and provide the support for meetings as required.
• Maintain an up to date knowledge of Stone’s People Operations policies and procedures.
• Provide People Operations advice to employees on routine People Operations enquiries.
• Be responsible for the organisation of panels and hearings including assisting in the compilation of case papers.
• To provide support and advice to managers dealing with long and short-term absences including ill health retirement and dismissal and to support with the management of these cases from a People Operations perspective including assisting with the preparation of investigations and supporting managers in hearings.
• Process set up of new employees on people operations systems and associated new starter documentation, including but not limited to offers, contracts, relevant security checks, references. Dealing with routine correspondence, liaising with relevant recruiting manager as necessary.
• Advise recruiting manager on induction for new starters and conduct People Operations elements as required.
• Undertake ongoing security checks and requirements, including checks and maintenance of employees personal identification, setting up the appropriate initial and refresher checks and maintaining records.
• Process maternity, adoption, paternity and parental leave and flexible working requests. This includes verifying eligibility. completing and distributing all relevant documentation in a timely manner.
• Assisting the People Operations team in the management, development and delivery of suitable employee training, including all training administration. Support and report on the delivery of training programmes against an agreed matrix of training requirements.
• Ensuring that staff training needs are fully identified and mapped from appraisals and performance reviews through to delivery and updating of training records.
• Support managers in identifying training and development needs for employees to meet performance standards.
• Process training applications from line managers.
• Provide administrative, learning and development support whilst utilising and maintaining the People Operations system.
• Assist in the development and maintenance of training matrices for all employees and provide learning and development support.
• Assist the People Operations team in specific projects, including system testing and development.
The suitable candidate will have an HR Support Level 3 (to have or be studying towards via an apprenticeship), GCSE English and GCSE Mathematics or equivalent. They will have a good knowledge and experience of the Microsoft office suite and the ability to manage sensitive and confidential information appropriately and compliantly. They will demonstrate pro-active behaviour that demonstrates initiative and positive work ethic to ensure activities are delivered to the required time, budget and quality and have proven HR.
It is also desired but not essential to have experience of working in a role that requires planning, organising and administration tasks and where confidentiality is critical. As well as experience using HR systems and notetaking.
Full training will be provided
Job details:
This is a full position - 37 hours per week
The working days are Monday to Friday
Applications to: [email protected]
Closing date: 1st May 2024
We reserve the right to close this vacancy early if we are in receipt of sufficient applications for this position.
No terminology in the advert you have seen is intended to discriminate on the grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or beliefs, sex or sexual orientation, and we will gladly accept applications from all sections of the community. We have an equality, diversion, and inclusion policy.
To discuss any reasonable adjustment or request a paper based application form as an alternative, please contact HR on 08448 22 11 22
Agencies need not apply
To see our privacy statement please click on the link below: https://www.stonegroup.co.uk/privacy-policy/
