People Operations Advisor - Maternity Cover
Stone Technologies Limited, a Converge company, is an innovative, highly accredited market leading technology provider with high employee engagement working to a clear set of values with sustainability central to its activities.
Everyone is welcome at Stone and will always be supported in their career with us. We encourage our people to bring their authentic selves to work and we will always ensure everyone here has an equal opportunity to reach their full potential.
At Stone we support employees and embrace diversity. This goes beyond policies and procedures to nurturing a culture of inclusivity and engagement. From comprehensive training programmes including apprenticeships, to volunteer days and community engagement, we support every employee.
Built around sustainable business methods, dedication to our customers, delivering the best possible service, believing in our people, always working with integrity and continuously innovating ourselves, we understand that taking inclusion & diversity seriously as an organisation is imperative to ensure we live up to our values.
Do you have a passion for working with People and HR? Are you detail orientated? Do you have the drive to succeed? Are you looking to work in a fast-paced environment? Do you want to be part of a growing award-winning technology company?
We are seeking a People Operations Advisor to join our People Operations Team for a 9-month maternity cover.
We are looking for someone to manage the delivery of an efficient, legally compliant, timely, accurate, consistent and proactive People Operations support and advice service that surpasses our customers ‘expectations Whilst ensuring continuous improvement and efficiency of processes.
Key tasks will involve:
· Provide efficient business focused People Operations administration and support service; working collaboratively to ensure the smooth running of all People Operations policies,procedures and systems.
· To identify People Operations administration and payroll synergies, systems, following required process and offering continuous improvement suggestions.
· To research current best People Operations practice of administration by utilising external information sources and benchmarking practice.
· To review new legislation requirements and ensure communication and consideration of implications and revisions to administration procedures.
· Become familiar with standard reports in the people operations system. Produce and validate reports upon request to deadlines as required.
· Develop and maintain user-friendly and effective spreadsheets and databases based on information provided eg ER Case Tracker
· Typing to a high standard, preparation of draft agendas, taking formal minutes including investigation interview notes, production of training material and provide the support for meetings as required.
· To record management information to support board reports and statutory requirements for data relating to employees.
· To maintain the organisation design charts
· To coach and support line managers with performance management and disciplinary matters
· Maintaining the full employee lifecycle from onboarding including creation of contracts through to termination
· Process set up of new employees on people operations systems and associated new starter documentation, including but not limited to offers, contracts, relevant security checks, references. Dealing with routine correspondence, liaising with relevant recruiting manager as necessary.
· Advise hiring managers and support Recruitment, Diversity and Inclusion Manager with recruitment requests including assisting with questions to be asked at interview.
· Advise hiring manager on induction for new starters and conduct People Operations elements as required.
· Ensuring relevant eligibility to work documents are maintained for employees in line with UK legislation.
· Assist with the implementation of a core learning and development programme to cover regulatory and technical training, employee development and career planning
· Assisting the People Operations team in the management, development and delivery of suitable employee training, including all training administration. Support and report on the delivery of training programmes against an agreed matrix of training requirements.
· Ensuring that staff training needs are fully identified and mapped from appraisals and performance reviews through to delivery and updating of training records.
· Review employee Performance Reviews to identify training requirements and undertake a skills gap analysis to suggest areas where skills can be improved
· Attend careers fairs and build relationships with job centres, universities, colleges and schools
· To manage all aspects of recruitment, absence and learning and development administration and ensure that People Operations intranet pages are maintained
· To be a key member of the People Operations team actively contributing to achieve objectives, work in collaboration with all members of the team, and retain a collective responsibility with other members of the team to provide a professional, knowledgeable and customer focused service.
· To deputise for and support the People Operations Manager
The suitable candidate will have GCSES at grade C or equivalent in Maths and English and A Levels. They will also be confident and able to build relationships with internal managers, be computer literate with experience of working with Microsoft 365 and excel, be accurate with excellent attention to detail and have the ability to identify and communicate errors quickly, be a team plater with an excellent attitude, have a sound knowledge of the legislative framework surrounding People Operations Management with good working knowledge of the administrative framework surrounding day to day operation of the People Operations Function.
It is also desired but not essential to have a CIPD Qualification, Strong experience in project management and conceptually minded, experience in a People Operations generalist role.
Full training will be provided
Job details:
This is a full-time position - 37 hours per week
The working days are Monday to Friday
Applications to [email protected]
Closing date: 11th April 2024
We reserve the right to close this vacancy early if we are in receipt of sufficient applications for this position.
No terminology in the advert you have seen is intended to discriminate on the grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or beliefs, sex or sexual orientation, and we will gladly accept applications from all sections of the community. We have an equality, diversion, and inclusion policy.
To discuss any reasonable adjustment or request a paper based application form as an alternative, please contact People Operations on 08448 22 11 22
Agencies need not apply
To see our privacy statement please click on the link below: https://www.stonegroup.co.uk/privacy-policy/
